Accounts Payable Coordinator
Seattle, WA 
Posted 1 month ago
Job Description

Gensler is one of the world's leading architecture, design, and planning firms, with staff in locations around the world. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing a lasting competitive advantage. At Gensler, you will join a highly creative, collaborative team dedicated to innovative problem solving and design excellence.

Your Role

Gensler's Accounting Department is currently seeking an experienced Accounts Payable Coordinator with a successful track record. In this position, you will collaborate with our Accounts Payable Team to accomplish the following responsibilities:

What You Will Do

  • Timecard maintenance, including monitoring missing timecards and manual timecard entry

  • Manage approval and filing of weekly studio labor reports

  • Conduct training for New Hires on timecard process

  • Process a high volume of accounts payable transactions

  • Accurately code and enter Supplier invoices into accounting systems

  • Process Client Refund Payments

  • Ensure timely payment of vendors in accordance with company policies

  • Resolve invoice discrepancies and handle vendor inquiries

  • Prepare weekly payment

  • Prepare wires and rush payments

  • Reconcile corporate credit card accounts

  • Review and process employee expense report requests per policy compliance, and appropriate GL coding

  • Review and prepare approved month end journal entries

  • Manage multiple deadlines

  • Complete month-end tasks in adherence to fiscal deadlines

  • Research and resolve various issues that may arise in the processing cycle

  • Periodic review of all open payables and outstanding checks

  • Assist in set-up of new vendor accounts and profiles

  • Adhere to the Company's file retention protocols

  • Respond to audit requests

  • Ad hoc projects as requested

Your Qualifications

  • 3-5 years of general accounting experience

  • Associate, College Degreeand/or coursework in Finance/Accounting/Economics

  • Highly organized, detail oriented with a high level of accuracy

  • Proactive and able to work effectively in a team environment

  • Able to work well under pressure with multiple tasks and deadlines

  • Deltek Vision and Coupa experience a plus

  • Proficient in data entry with strong Excel skills

  • Excellent written and verbal communication skills

  • Able to respond to vendors, consultants, and staff with professionalism

Life at Gensler

At Gensler, we are as committed to a healthy work/life balance as we are to delivering best-in-class design.

Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and an opportunity for two annual bonuses.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

You may view our Pay Transparency Statement, your EEO rights under the law, and EEO is the law supplemental information on our website. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.

Gensler endeavors to make accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3 to 5 years
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