POSITION TITLE: Payroll Assistant Manager

DEPARTMENT: Finance

SUPERVISOR: PAYROLL DIRECTOR

STATUS: REGULAR, NON-EXEMPT FULL-TIME

PAY: $31.25 - $34.66 (DOE)

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it's a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we're committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people.

The Salvation Army is an equal opportunity employer.

EDUCATION AND WORK EXPERIENCE:

• HS Diploma or GED
• Minimum 5 years of payroll experience (including HRIS systems)
• Minimum 5 years of customer service experience

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Excellent written/oral communication skills
• Intermediate Microsoft Excel skills
• Intermediate Microsoft Outlook skills
• Excellent memory
• 10 key: minimum 7,000 kph
• Typing: minimum 60 wpm
• Detail oriented and attention to detail
• General knowledge of business protocols
• Ability and willingness to keep information confidential

SOFTWARE-RELATED SKILLS:

• Microsoft Word and Excel required
• UltiPro/UKG Pro, helpful
• Working knowledge of integrated database applications and ability to use new software programs with basic training.

SCOPE OF POSITION:

• Provide support to the Payroll Director and provide payroll support to the Northwest Division of The Salvation Army.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Work effectively with the Payroll Director to accomplish the following:
• Using UltiPro/UKG Pro, process payroll for approximately 1,200 regular employees on a bi-weekly basis.
• During summer camp season, an additional 300 seasonal employees may be hired.
• During the Christmas season, a secondary payroll is processed on the bi-weekly payroll off weeks to handle the additional 500 - 700 seasonal employees hired.
• Understand payroll, payroll tax, and labor laws for Alaska, Idaho, Montana, and Washington State.
• Manage and respond to garnishment, tax levy, and child support orders.
• Manage and respond to employee payroll inquiries.
• Complete and respond to Verifications of Employment.
• Regularly audit employee database to ensure completeness and accuracy.
• Process employee changes and terminations in UltiPro after receiving appropriate approvals via internal system.
• Work with other departments to ensure all payroll-related policies and procedures are understood and followed.
• Ability to draw correlations between multiple data sources and identify patterns.
• Run standard and custom payroll reports in UltiPro then distribute as necessary.
• Regularly audit timecards in UltiPro Time & Attendance.
• Train internal customers how to use the UltiPro and UltiPro Time & Attendance systems as needed.
• Work with Accounts Payable to issue off-cycle checks as needed.
• Will work in the office 5 days a week for at least the first 60 days for training purposes. After a minimum knowledge threshold has been demonstrated, office work may be reduced to two scheduled days a week; with the other 3 days worked remotely.
• There are specific criteria that must be met for working remotely, a Remote Work Agreement will need to be reviewed and signed.
• Must be able to handle confidential and sensitive employee information in a professional and discrete manner.
• Assist with other job-related tasks as assigned.

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate telephone
• Ability to operate a desktop or laptop computer
• Ability to lift up to 25 lbs. (usually file boxes)
• Ability to access and produce information from a computer
• Ability to understand written information

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Such equal opportunity for employment will apply to recruitment and hiring, training, promotion, salaries and other compensation, transfers and layoffs or termination.

The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.

A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurances.

Health Insurance: Low bi-weekly premiums ($34.62) for employee only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside of a Kaiser service area. Voluntary +1 and +family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance offered starting at $2.31 bi-weekly cost. Employees are covered by an employer paid life insurance policy. Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at 5 years eligible service time, employee funded voluntary 403(b) options

Parental Leave: Benefit will be one week (5 business days) of paid leave at the employee's normal rate of pay for births, adoptions and foster placements.

Sick Leave: 12 days annually accruing from day one, eligible for use after 3 months' service time.

Paid Vacation: 2 weeks annually accruing from day one, for non-exempt positions. 4 weeks annually accruing from day one, for exempt positions. Accrued vacation eligible for use after 6 months' service time.

Paid Holidays: 13 designated holidays + 1 floating holiday per year